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Feature

Auto-replies

Customers instantly know they were noticed

Set an automatic reply that greets the customer the moment they write. One template during business hours, another after hours, and an optional gentle follow-up if no one has answered yet. You control the decision and the wording, the technology just saves time.

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Odpowiedź automatyczna
poza godzinami pracy

instant

first response

24/7

works after hours too

3 templates

in hours, off hours, follow-up

Business-hours template

The default automatic reply sent while the company is working.

After-hours template

A separate message after hours, on weekends and holidays, based on your set business hours.

Follow-up on a repeat message

A reminder sent only when the customer writes again and a human has not replied yet.

Per channel

You enable and configure the auto-reply independently on each connected channel.

Sound familiar?

What slows support down without this feature

After-hours messages get no reaction

A customer writes in the evening and has no idea by morning whether it even arrived.

Customers write twice because of silence

With no sign the case was noticed, the same message gets repeated.

The same text pasted by hand

A greeting and a response-time note are the same wording dozens of times a day.

Who it's for

Who auto-replies are for

For shops that receive messages at all hours and want the customer to feel they reached the right place right away.

Shops with after-hours traffic

Evenings and weekends, when the team is off but questions keep coming.

Small teams

One or two people who cannot always reply instantly but want to keep the standard.

Seasonal peaks

Sales and holidays, when message volume grows faster than the team.

The effect

How it specifically helps you

Instant signal to the customer

Every first message gets a reply in a second, whatever the time.

A different tone in and out of hours

During business hours you promise a fast reply, after hours you say when you will be back.

A gentle reminder when needed

If the customer writes again and no one on the team has answered, a follow-up shows the case is in progress.

Less repetitive typing

Greetings and standard notes happen on their own, the team handles conversations.

FAQ

Questions about this feature

Is the auto-reply a bot that runs the conversation?

No. It is a single greeting template sent automatically to the first message. A human always handles the rest.

How does it know it is after hours?

From your company business hours set in one place (timezone, days and ranges). Outside them, the after-hours template is sent.

Will follow-up messages flood the customer?

No. A follow-up only goes out when the customer writes again and no team member has replied yet. Once an agent steps in, the auto-reply goes quiet.

Does it work on every channel?

You configure the auto-reply separately on each channel that allows an automatic reply, and enable it where it makes sense.

That's not all

Shared inbox, automations, statistics and more, all in one place.

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Auto-replies | ReplyBasis