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Feature

Team collaboration

Assignments, notes, no duplicates

Assign conversations to the right people, leave notes visible only to the team, and reply together without duplicated work. Everyone knows what to handle.

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Conversation · Allegro
MK

Marek K.

Allegro
AN Anna Nowak

Can I return a product after 20 days?

Internal note · visible to the team

This is a regular customer, we can accept the return as an exception. @Tomek can you confirm?

Anna is already replying to this conversation

0

duplicate replies

1

shared conversation context

100%

conversations with an assignee

In practice

See how it works

Assign a conversation to a person

You choose who will lead the conversation, and the rest of the team sees it right away.

Assign conversation

Assign to a person

AN

Anna Nowak

Support · 4 active

TK

Tomek Kowal

Returns · 2 active

OL

Ola Lis

Support · 1 active

Notes for the team only

Leave context with the conversation. An internal note is seen by the team, never the customer.

Reply · Note
ReplyInternal note

The customer asks for a company invoice, the details are in yesterday's email.

The customer doesn't see notes, only your team

No more double replies

When someone is already typing, the rest get a signal, so the customer won't get two messages.

Conversation · Instagram
AS

anna.style

Instagram
TKTomek is already replying to this conversation

You won't start writing a second reply by accident

Mentions and handover

Mention a person and the conversation, with its context, goes straight to them.

Note · Mention

@Tomek this return question is for you, will you take it?

TK

Tomek got a notification

Conversation assigned, context in the note

Taken over
Sound familiar?

What slows support down without this feature

No one knows who's responsible

Without assignments, conversations hang in limbo and everyone assumes someone else will take them.

Decisions get lost in private chats

Half the context is in the team chat, not next to the customer conversation.

Two people write the same thing at once

Without a signal that someone is already replying, the customer gets two different answers.

Who it's for

Who team collaboration is for

It's a feature for anyone who handles customers with more than one person and wants a clear division of work.

Support teams

Several people on one inbox, with a clear split of who handles what.

Stores with shifts

The morning and afternoon shifts hand off conversations without losing context.

Distributed teams

People work from different places, and decisions live next to the conversation, not in private chats.

The effect

How it specifically helps you

A clear division of work

Every conversation has an owner, so nothing is left unattended.

Context stays with the conversation

Internal notes are seen only by the team, the customer doesn't see them.

No more double replies

You can see who's already writing before you start replying.

Smooth shift handovers

A new shift immediately sees what's in progress and what's waiting.

FAQ

Questions about this feature

Does the customer see the notes?

No. Internal notes are visible only to your team, never to the customer.

Can I assign a conversation to a specific person?

Yes. You can assign each conversation to a chosen team member, and the status will show it's in progress.

Can I see that someone is already replying?

Yes. When someone opens a conversation and starts typing, the rest of the team sees it.

Can I mention another person?

Yes. With a mention you can ask a specific person for help or hand the conversation over to them.

That's not all

Shared inbox, automations, statistics and more, all in one place.

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Team collaboration | ReplyBasis